Purchasing and Bid Administrator

Purchasing & Bid Support Administrator
We are recruiting for a Purchasing & Bid Support Administrator in the Leicester area.

Responsible for providing effective support, ensuring the needs of the business are met, and providing support to all Business Streams ensuring a timely and compliant bid submission.

Receipt and review of purchasing requisitions to ensure minimum criteria has been met, return incomplete requisitions for amendment and resubmission
Assess approved requisitions and determine source of supply
Facilitate new supplier creation when required
Create purchase orders
Issue the purchase order to the requisitioner with supporting detail.
Create purchase order receipt upon notification of receipt of goods/services
Liaise with requistioners, Finance, Shared Services and suppliers to amend or cancel purchase orders, create receipts or returns
Archive PORs and supporting email information.
Act as the initial contact point and provide support and purchasing advice as required
Identifying suitable funding opportunities across all regions and relevant business streams and update CRM of all opportunities details and information
Collate all relevant documents for bid submission
Ensure all bids are submitted on time and are compliant
Arrange Launch Meetings, ensuring all relevant documents are sent out on time
Issue NFL number to all tender opportunities and liaise closely with Finance
Updating the Bid Calendar on a weekly basis
Efficiency in creation of purchase orders from approved requisitions
Evidenced reduction of invoice queries
Efficient and timely management of incoming queries from internal and external customers
Meeting bid deadlines on time
Ensuring all bid documentation is accurate, compliant and auditable

The successful candidate will demonstrate:
A good understanding of purchasing and financial practices
Experience of working within an administrative role
Experience of working to measurable targets and deadlines
Demonstrable high level of customer focus and satisfaction
Ability to communicate with and influence both internal and external customers
Good understanding of Microsoft Office tools
Good organisational skills with the ability to use own initiative and manage own workload

If this exciting opportunity is for you, and if you want to work for an organisation that offers progression, continued career development and the chance to work in a growing and interesting sector, then please apply. If you need to receive this information in an alternative format, please contact Equal Approach and we will take reasonable steps to arrange this for you.

Our client is an Equal Opportunities employer and we actively encourage candidate applications from all sections of the community.

The successful candidate may be required to undertake an Enhanced Criminal Records Bureau Check.

Job Type : Temporary/Seasonal

Location : Leicester, Leicestershire

Salary : 17500 - 19k pa + d.o.e (pro-rata)

Date Advertised : 08 Nov 2012

Sorry, this position is no longer available.

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